Travel/Concur

Articles (85)

Pinned Article How can I learn more about using Concur for UT travel?

A comprehensive collection of training materials to assist travelers or travel entry professionals (delegates) transition to the University's new travel platform, Concur. Contains links to role-based curriculum and recorded Zoom sessions housed in K@TE.

Pinned Article How do travelers apply for a travel card?

Pinned Article Purpose and Use of the Travel Allowance

Allocating Expenses to Multiple Funds

Approval of Request to Travel

Authorized Approver

Can a traveler be reimbursed for airfare before the start of a trip? Will they be required to use World Travel for booking?

Can a traveler request a preferred flight? What if a leg of a trip is personal, but the remainder is business?

Can I process a trip without a cash advance while I have active cash advances that need to be attached to a trip?

Can I still use World Travel to book flights, hotels, and car rentals?

Can requests be adjusted after they are approved?

Can the travel card be used for deposit fees?

Centrally Held Travel Cards

Claiming Meals and Lodging Per Diems

Concur Connectivity via Popular Travel Apps

Concur Connectivity via Popular Travel Apps

Concur Preview Approver

Deleting an expense

Deleting an expense report

Determining My Department's Cost Object Approver

Do the amounts the traveler submits on their cash advance put an encumbrance on the account they choose?

Do you have to use the drop-downs in Concur or can you enter manually?

Do you leave the cash advance fields blank if a cash advance is not needed or wanted?

Does the Concur system adjust for time zones?

Does the faculty member have to know the budget entity, object type, and cost center/WBS?

Expense Delegate and Travel Assistant

Expensing Meals

How are taxes handled on a travel card? Are taxes waived automatically?

How are travelers reimbursed for Concur travel expenses?

How can the travel card be used to book a hotel, airfare, car rentals, etc.?

How do Business Managers reconcile travel expenses from Concur to IRIS?

How do I access and login to Concur?

How do I add an Approval Step to Workflow?

How do I approve travel and procurement card requests submitted through Concur?

How do I determine my department’s cost object approver?

How do I download and utilize the Concur mobile app?

How do I enter a multiple destination trip request?

How do I set up an approval delegate or a preview approver?

How do we handle a situation where a traveler splits a hotel with someone (or even 3 people), and the hotel or AirBnB didn't split those costs into separate receipts?

How do you upload receipts?

How does Concur handle the difference between university and federal mileage rates?

How far in advance do we need to request the travel card?

How is a travel card different than a P-Card?

How to act on behalf of another traveler/approver?

How to handle when a department puts a cap on the amount it will pay for a trip

How will travel expenses in Concur be reflected on the departmental ledgers in IRIS?

If booking is going to be through World Travel, what would you need a cash advance for?

If the traveler does not use World Travel can they still use the UT travel card to pay for airfare?

If the traveler took personal time while on a trip, will the per diem automatically adjust or will I have to adjust it?

If university employees share a hotel room, how should this be handled?

If we pay for something outside the system, such as Air BnB, do we still need to attach documentation that verifies it is cheaper than a normal hotel?

Is the employee id in Concur the employee personnel number or the netid?

Is there a naming convention for the trip name field in the request?

Is there a way that an admin could put in the same trip request for multiple people (students or professors)?

Managing Travel Events

My traveler profile is incorrect. Who do I contact to get this corrected?

Preparing to Travel Again

Processing Guest Travelers and Their Travel

Requesting a Cash Advance

Returning to Travel - Recommendations from World Travel and Concur

Setting Up A Direct Manager

Setting Up a Travel Assistant or Arranger

Setting Up an Expense Delegate

Should we wait to process all trip expenditures in one expense report?

Submitting Mileage Claims

Submitting Mileage Claims

Travel Profile Refinement Recommendations

Viewing an Approver’s Approved Trips

What are cost object approvers, approval delegates, and preview approvers?

What are the monthly dollar limits for travel cards?

What do I do if I cannot find a travel destination or location in Concur?

What happens if a traveler owes the university?

What receipts automatically load into Concur?

When a Travel Card is requested for a Grad Student that does not have a work phone number, what is the appropriate number to enter for Work Phone Number?

When I type the name of the destination, I receive an invalid location error.

Why do the request screens look different from the expense screens in Concur?

Why would you put a hotel or an airfare amount for estimation?

Will car rental include the university Fleet Management vehicles?

Will Concur integrate with the Uber app?

Will conference travel continue to be charged on departmental procurement cards?

Will everyone who travels need a travel card? Will the cards be mandatory or optional?

Will the system allow you to delete an actual credit card charge?

Will the travel card accept all transaction types/charges?

Will the traveler be required to upload each receipt for travel card purchases? Must all receipts be itemized?

Will travelers earn reward points when using a UT travel card?