How can I use the compress pictures function in Microsoft Office to make my PowerPoint presentations much smaller?

Microsoft products such as PowerPoint are immensely powerful tools that can enable users to create documents and presentations rich with photos and other images. A side effect of this ability is very large file sizes---especially when it comes to image-rich presentations. This has two consequences:

  1. It takes up valuable space in an Online@UT (Canvas) course site’s Files area.
  2. It makes it much harder for students to quickly and efficiently download and view the presentation.

However, Microsoft offers a setting in its Office products that allows instructors to keep high quality, image-heavy documents while still maintaining a smaller overall file size. The function is called Compress Pictures.

Please visit the following support guides for instructions on compressing pictures:

Even a simple reduction in image size from uncompressed to the “Print (220 ppi)” option using the Compress Pictures function can reduce a PowerPoint presentation by more than 90%!


Article ID: 118388
Thu 10/15/20 9:14 AM
Thu 10/15/20 9:14 AM
Microsoft Office