Zoom: Integrate Outlook Calendar with Zoom Meetings

Overview

To integrate an Outlook Calendar with Zoom meetings, we recommend the Zoom Outlook Add-In. Please follow the steps below to download and install the add-in.

Before you begin:

• Calendar integrations are not perfect, and from time to time, there may be a need re-save and re-send meeting invitations. For example, if the date/time changes for a meeting, we recommend sending the updated meeting information to all participants.
• There is an Outlook Plug-In that is also available (in addition to the add-in) however, we recommend engaging the add-in via Outlook. Microsoft's support for the Outlook Plug-In for Mac users will end after May 2021. For more information, please review this Microsoft support article. The Outlook Plug-In for Windows is not being retired and will continue to function as usual.

Get the Outlook Add-In

In Outlook on the Web 

1. Go to Office365.utk.edu and sign in with your UT email address and password. 
2. Select Outlook in the left-side menu. 
3. Choose the Add-ins icon in the upper-right corner of Outlook on the Web window. 
   
4. Search for Zoom using the search bar in the upper-right corner of the Add-Ins window. 
5. Select Add. Choose Continue to agree to the license terms and privacy policy for Zoom for Outlook. Close the Office Add-ins window after Zoom for Outlook is added. 
   

To create an event with the Zoom Add-in: 

1. Select the Calendar icon in the left-side menu. 
   
2. Choose New Event. 
3. Select Zoom at the top of the new event window. 
   
4. Choose Add a Zoom meeting. 
   
   NOTE: You may be prompted to sign in to your Zoom account. Sign in with the SSO option in order to access your UT Zoom account.
   • You will be able to update the meeting name and time, add invitees, and write a message for invitees. 
5. Select Save in the upper-left corner of the meeting window to create the meeting and send the invite. 

On Windows

1. Open the Outlook desktop app. 
2. Select Get Add-ins under the Home tab. 
   
3. Search for Zoom using the search bar in the upper-right corner of the Office Add-ins window. 
4. Choose Add. Select Continue to agree to the license terms and privacy policy for Zoom for Outlook. Close the Office Add-ins window after Zoom for Outlook is added. 
   

To create an event with the Zoom Add-in: 

1. Choose New Meeting. 
   
2. Select Add a Zoom Meeting.
    
   NOTE: You may be prompted to sign in to your Zoom account. Sign in with the SSO option in order to access your UT Zoom account.
   • You will be able to update the meeting name and time, add invitees, and write a message for invitees. 
3. Select Send in the upper-left corner of the meeting window to create the meeting and send the invite. 

On Mac 

1. Open the Outlook desktop app. 
2. Select Tools in the upper-left corner of your screen. Then, choose Get Add-ins. 
   
3. Search for Zoom using the search bar in the upper-right corner of the Office Add-ins window. 
4. Select Add. Choose Continue to agree to the license terms and privacy policy for Zoom for Outlook. Close the Office Add-ins window after Zoom for Outlook is added. 
   

To create an event with the Zoom Add-in: 

1. Select the Calendar icon in the lower-left corner of the Outlook window. 
   
2. Choose New Event. 
3. Select the three-dot icon in the upper-right corner of the new event window. 
   
4. Go to Zoom then select Add a Zoom meeting. 
   
   NOTE: You may be prompted to sign in to your Zoom account. Sign in with the SSO option in order to access your UT Zoom account. 
   • You will be able to update the meeting name and time, add invitees, and write a message for invitees. 
5. Select Save in the lower-left corner of the meeting window to create the meeting and send the invite.