Canvas: Course Enrollment and Access

Information

Course Enrollment

Different groups of people at UTK are enrolled in their Canvas course sites at different times, in different ways, and for different reasons:

FACULTY who are listed in the UTK Timetable as the Primary and Secondary Instructor of Record due to having been assigned by their departmental Banner representative will automatically be enrolled into their course sites in Canvas the following morning with the role of Instructor. Course sites in Canvas are created two months before the first day of classes each semester, at which time faculty can gain access to their assigned course sites provided their departmental Banner representative has made them Primary or Secondary Instructor of Record. Official creation dates can be found on our Course Access Calendar.

• If you are not listed as either the Primary Instructor or Secondary Instructor of Record, then you will need to contact your department's Banner representative. Your Banner representative will assign you, either as Primary Instructor or Secondary Instructor, to your course(s) within Banner. Your course shell(s) will appear within 24 hours of your Banner assignment.

STUDENTS who are officially enrolled in for-credit courses should see them listed in MyUTK. If that is the case, those courses will also appear for students once their instructor has published the Canvas course site.

• Enrollment data is processed daily via an automated data transfer process. Drop/add information from the Registrar's Office is uploaded as part of this process, so changes to a student's schedule should be reflected in Online@UT (Canvas) by noon on the day following the change.

EVERYONE ELSE (TAs, staff, faculty who are NOT the Primary Instructor of Record) must be enrolled manually into each course site in Canvas. In these instances, only the "owner" (Instructor of Record) of each course site can add such users manually, on a case-by-case basis. Instructors cannot enroll additional students in their courses.

Course sites are populated with up-to-the-day student enrollment information and are updated each morning.

Instructions

Access Course Sites

Once you know for sure that you should have access to your course sites in Canvas, here's where you go to find them:

1. Go to utk.instructure.com. 
2. Sign in with your NetID and password. 
3. Click Dashboard in the left-side menu to see your Canvas courses. 

Students: 

Instructors control when students have access to their course sites within Online@UT (Canvas). Please keep in mind that instructors can (and often do) hide their courses until they are ready for students to see the content. Please bear in mind that Online@UT (Canvas) is not the official site to check your semester course schedule; that's myUTK.

If you don’t see one of your courses in Online@UT (Canvas):

1. Check myUTK to verify your schedule.
   • If you added the course today in myUTK, it will appear in your Canvas course list tomorrow.
   • Similarly, if you dropped the course today in myUTK, it will be removed from your course list in Canvas tomorrow. 
2. Check to see if the course is published.
   • Click on the Courses icon and then click All Courses. Look in the Published column for a ‘Yes’ or ‘No’.
   • If Yes, click the star located in front of the course name to favorite the course and add it to your Dashboard.
   • If No, contact your instructor to ask if they are using Canvas for the course.