Email: Create Email Signature

Overview

An email signature can be created in Gmail and Outlook and automatically added to all outgoing messages or manually added to specific messages. 

Instructions

Gmail

  1. Go to gmail.com and sign in with your UT email address and password. 
  2. Click the settings gear icon in the upper right corner of the Gmail window. 
  3. Click See All Settings. 
  4. Under the General tab, scroll down to the Signature section. 
  5. Click Create New. 
  6. Enter a name for the signature and click Create. 
  7. Enter your desired email signature in the textbox that appears next to the signature name. 
  8. Under Signature Defaults, you can select when you would like signatures to be used. 

For more detailed instructions, visit this Gmail Help article. 

Outlook on the Web

  1. Go to outlook.office.com and sign in with your UT email address and password. 
  2. Click the settings gear icon in the upper right corner of the Outlook window. 
  3. In the Mail tab go to Compose and Reply. 
  4. Under Email Signature, enter a name for the signature you are creating. Then, create your desired signature in the text box below the name. 
  5. Under Select Default Signatures, you can select when you would like certain signatures to be used. 
  6. Click Save in the lower left corner of the settings window to save your changes. 

For more detailed instructions, visit this Microsoft Help article. 

Outlook for Mac

  1. Once you have Outlook open on your Mac, click Outlook in the upper left corner of your screen. 
  2. Click Settings. 
  3. Click Signatures in the settings window. 
  4. Click the plus sign "+" in the Signatures window to create a new signature. 
  5. Enter a name for the signature then create your desired email signature in the text box. 
  6. Click Save above the signature name to save your changes. 
    • To edit a signature, click on the name of the signature you want to edit then click Edit. 
  7. Under Choose Default Signatures, you can click on the blue box then click on the name of the signature you would like to use for new messages and the signature you would like to use for replies/forwards. 

For more detailed instructions, visit this Microsoft Help article. 

Outlook for Windows

  1. Once you have Outlook open, click File in the upper left corner of the Outlook window. 
  2. Click Options in the left-side menu. 
  3. In the Options menu, click Mail then click Signatures. 
  4. In the Signatures window, click New. 
  5. Enter a name for the signature and click OK. 
  6. Create your desired signature in the text box and click Save when finished. 
  7. Under Choose Default Signature, you can click on the box next to New Messages or next to Replies/Forwards and select the signature you would like to use. 
  8. To save your changes, click OK in the lower right corner of the Email Signatures window. 

For alternate instructions, visit this Microsoft Help article. 

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