Email: Alumni Email Opt-in

Overview

Once students leave the University, they may sign up for an alumni email account.

Alumni with Outlook Accounts

If you choose to sign up for the alumni service:

• Your new email address and sign-in username will change to NetID@alum.utk.edu.
• Your email will continue to be delivered to your Microsoft 365 account.

Alumni with Gmail Accounts

If you choose to sign up for the alumni service:

• Your new email provider will be Microsoft 365.
• You can still sign into your alumni Google account using your NetID@vols.utk.edu username for one year.
• Mail, contacts, and calendar events are not automatically migrated to Microsoft. 
• You can choose to use this as a fresh account or move your Gmail data to your Microsoft account. However, the OIT HelpDesk does not support moving data between Gmail and Outlook. We have a KB available online with instructions on moving data via the Thunderbird email client. Email: Set up UTK Microsoft 365 or Gmail Account in Thunderbird. The process for migrating mail is not clean; therefore, proceed at your own risk.

Alumni Opt-in Process

All alumni who wish to keep their email accounts must opt into the service. 

1. Go to https://ds.tennessee.edu/passwords/alumni-annual.asp and log in with your NetID and password.
2. Once logged in, you will see the opt-in agreement page, as shown below. Check each box to acknowledge that you understand all the details about signing up for an account, then click Yes. 
   
3. On the next screen, you will see, "Congratulations! You have signed up for an alumni email account. Before you go, there are a few things we want to remind you about.
   1. The conversion process will take about an hour.
   2. Watch for an email in your Microsoft inbox with some reminders and next steps.
   3. Use netid@alum.utk.edu to sign in to your Microsoft Outlook account.
   4. If you need to sign into your UT Google account, use your vols.utk.edu email address"