Google Groups: Add Users that are External to UT

Option 1

Option 1 will allow external users to be added, but they can only be invited to the group.  The owner cannot directly add the user to the group.  To do so, see the steps below for a new group and an existing group.

When the group has been created:

1. Click Customize your group’s settings.
2. On the left, select Permissions > Basic Permissions.
3. In the Join the group section on the right, check the box called Allow new users not in utk.edu and select Save.
4. On the left, select Members > Invite members.
5. Enter the external user’s email address(es).
6. Write an invitation message.
7. Send the invitation.

If the group already exists, the owner of the group can change the setting by managing the group:

1. Click the Manage link for the group to be changed.
2. Select Permissions > Basic Permission on the left.
3. Check the box to Allow new users not in utk.edu.

Option 2

Option 2 will allow an external user to be added by the group owner and the external user can be directly added by the owner.  To do so, make the same basic permission changes as listed for Option 1 and make the following additional change:

1. On the left, select Settings > Identity.
2. Select Either display name or Google profile and select Save.
3. On the left, select Member > Direct add members.
4. Enter the user’s email address(es).
5. Write a welcome message.
6. Add the user.