How are travelers reimbursed for Concur travel expenses?

Travelers are reimbursed for Concur travel expenses by creating and submitting a Concur Expense Report. 

The expense report can be created by either the traveler or their delegate, but it must be submitted by the traveler.  However, an expense report for a guest traveler can be created and submitted by a delegate.

Once an expense report has been fully approved in Concur, it is posted to IRIS via a nightly job. 

If the net result of all transactions on the expense report is the university owes the employee, the expense report will be processed and paid in the Accounts Payable Payment run and deposited to the employee’s designated bank account.  Guest travelers will be reimbursed by check. 

If the net result of all transactions on the expense report is the employee owes the university, two emails will be generated.  One email will be sent to the employee to notify them that the amount owed the university will be deducted from the next payroll run depending on the timing of the current payroll processing schedule.  The second email will be sent to the Payroll Department notifying them of the employee and amount of payroll deduction that needs to be set up. 

If you have questions or need additional assistance utilizing the University’s travel system, please contact travel@tennessee.edu.

Details

Article ID: 128758
Created
Thu 2/25/21 1:30 PM
Modified
Mon 3/1/21 8:24 AM
Environment
Travel/Concur