If a department sets a maximum reimbursement or a cap on the amount it will pay for a trip, the total reimbursable amount of an expense report can be reduced using the Negative Adjustment to Total.
This approach includes adding all expenses to a single expense report, which preserves the entire cost of the trip, and then add the Negative Adjustment to Total expense item. Enter the negative dollar value of the amount necessary to reach the desired reimbursement amount.
NOTE: If a UT travel card was used and there were no out-of-pocket or meals per diem expenses, the overage amount will be deducted from the traveler's pay via payroll deduction.
If you have questions or need additional assistance utilizing the University’s travel system, please contact travel@tennessee.edu.