How to handle when a department puts a cap on the amount it will pay for a trip

When a department puts a cap on the amount it will pay for a trip, there are several ways to handle the expenses.  The preferred method is to add all expenses to the expense report, which will give a realistic picture of the cost of the trip.  The amount over the department's cap can be handled using the expense type Negative Adjustment to Total.  This expense must be a negative number to decrease the total expenses claimed.  If the expenses are out-of-pocket expenses, the amount of the reimbursement will be reduced.  If a UT travel card was used, the overage amount will be deducted from the traveler's payroll by payroll deduction.

Details

Article ID: 127751
Created
Wed 2/10/21 11:31 PM
Modified
Tue 7/27/21 1:29 PM
Environment
Travel/Concur