Per UT FI075 - Travel policy, expenses for a trip should be submitted for approval within 30 days of the end of the trip. This is a requirement when the trip has a cash advance or UT travel card transactions. Fifteen and thirty days after the end of the trip, the traveler will receive emails reminding them to submit their expenses. Starting at 37 days, the traveler's direct manager will also receive these emails. Any expenses submitted more than 90 days after the end of the trip will route to the traveler's direct manager for approval.
According to the Internal Revenue Service guidelines, claims not submitted in a timely manner may be considered taxable income.
If you have questions or need additional assistance utilizing the University’s travel system, please contact travel@tennessee.edu.