When submitting an expense report that includes both business and personal charges, a “Personal” checkbox is available for itemized expenses. This checkbox should only be used and checked for expenses that should be deducted from the expense report, such as personal expenses included on a hotel bill. The “Create Itemizations” Job Aid available on the UT System Accounts Payable website explains how to use this checkbox.
In addition, when a business and personal charges are included on the same receipt, users may see errors such as those listed below if the correct steps are not followed:
- “Itemization out of balance”
- “Total of all itemized lines must equal the original amount”
These errors occur when the personal amount spent is not entered correctly, causing mismatched totals between the receipt amount and the itemized/reimbursable amounts.
In DASH, the Amount field must always equal the total receipt amount, including any personal charges, and the “Remaining Balance” field must equal $0.00 when itemizing. If issues arise when working through this process, contact DASH Support.