Managing Entra ID Groups

Overview

Microsoft Entra groups are used to manage users who need the same access and permissions to resources.

Instructions

Adding Member(s)

1. Navigate to https://myaccount.microsoft.com/groups/groups-i-own.
2. Select the group you want to add members to.
3. On the group’s page, select the Members tab.
   
4. Select the Add button to begin adding members.
5. Type the NetID of the person you wish to add, then select their account from the list.
6. Check that the dropdown next to the user is set to Member.
7. Repeat step #5 to add additional members.
8. After adding all necessary members, select the Add button.
   
9. The member count should increase accordingly, and you should now see the new user in the Members list.
    

Adding Owner(s)

Note: Please limit owners to a few users. Some groups are used to control access to certain applications, allowing owners to add/remove individuals from the Entra ID group tied to application access.

1. Navigate to https://myaccount.microsoft.com/groups/groups-i-own.
2. Select the group you want to add owners to.
3. On the group’s page, select the Owners tab. (You can also add Owners from the Members tab.)
4. If the new owner is already a member, select Make owner on the line with their name.
   
5. If the new owner is not yet a member, select the Add button to add them.
6. Enter the NetID of the person you want to add, then select their account from the list.
7. Set the dropdown list next to the user to Owner or Member and Owner. (Adding as just an Owner will not also add them as a member of the group.)
8. Repeat step #5 to add more owners.
9. Once you have added all the necessary members, select the Add button.
   
10. The member count should increase accordingly, and you should now see the new user(s) in the Owners list.
     

Removing Member(s) or Owner(s)

1. Navigate to https://myaccount.microsoft.com/groups/groups-i-own.
2. Choose the group from which you want to remove members or owners.
3. Select the Members or Owners tab.
4. To remove a member or owner, select Remove on the line with their name. You can also select multiple members by checking the checkboxes, then select Remove Member(s) or Remove Owner(s) at the top right of the list. The option will change depending on the selected tab.
   
5. Verify that the Member(s) or Owner(s) are no longer on the list.

Troubleshooting

If you receive an error message saying “Something went wrong,” check if the user you are trying to add is already an existing owner/member. This error can occur if the user is already on the list.

Reference: Update your Groups info in the portal