Microsoft Teams: Meet Now - Record an Instant Meeting

Overview

Creating a short how-to or informational video is a great feature to add to a course. This article will walk you through the steps to record a video using the Meet Now option.

For additional information on editing and embedding the video in a Canvas course, see our other article, Microsoft Stream: Edit Your Recording and Embed in Canvas.

 

Jump to:

 

Instructions

Access Teams

  1. Go to office365.utk.edu.
  2. Log in and authenticate with your UTK credentials.
  3. Select the App Launcher in the upper left corner.

Microsoft 365 App Launcher icon selected in the upper‑left corner, which the user clicks to open the list of available apps, including Microsoft Teams.

  1. Select Teams. If you do not see Teams, select More Apps.

Microsoft 365 app launcher showing the Teams icon, which the user selects to open Microsoft Teams.

 

Meet Now

  1. Select the Calendar icon in the left-hand menu.

Microsoft Teams left‑hand navigation showing the Calendar icon selected to open the Teams calendar.

  1. Select Meet Now.

Microsoft Teams calendar toolbar showing the Meet now button selected to start an instant meeting.

  1. Select Start Meeting.
  1. You may be prompted to Allow Teams to access your Camera and Microphone. Select Allow.

Microsoft Teams pre‑meeting screen with the Start meeting button selected and a browser prompt asking to allow camera and microphone access, where the user clicks Allow to continue.

  1. Rename your Meeting.

Teams meeting title field where the user renames the meeting.

  1. Confirm that your camera and microphone are both toggled on.
  2. Select Join Now.

Teams pre‑meeting screen showing camera and microphone toggles turned on, with the Join now button selected to enter the meeting.

 

Record and Transcribe your Presentation

  1. Select the ellipsis (…) in the meeting toolbar.
  2. Select Record and Transcribe.
  3. Select Start Recording.

Microsoft Teams meeting toolbar with the More actions menu open, showing Record and transcribe selected and Start recording chosen to begin recording and transcription.

  1. Confirm the language.

 

Share your PowerPoint

  1. Select the App Launcher in the upper left of the Teams window.
  2. Select PowerPoint.
  3. Navigate and open your PowerPoint Presentation.
  4. Select the Share icon in the Meeting toolbar.

Microsoft Teams meeting toolbar highlighting the Share button that the user selects to share content.

  1. Select Screen to share your entire screen. Sharing the Screen is recommended if you need to change between different apps in your presentation. You can also select a PowerPoint live file or navigate to a file on your device.

Microsoft Teams Share content panel showing the Screen option selected to share the entire screen, with alternatives for sharing a specific window or a PowerPoint Live presentation.

 

 

When your Presentation is Complete

  1. Select Stop Sharing.

Microsoft Teams share toolbar showing the Stop sharing button selected to end screen sharing.

  1. Select Stop Presenting.

Microsoft Teams confirmation dialog with Stop presenting selected to end screen sharing for all participants

  1. Select the ellipsis (…) in the toolbar.
  2. Select Record and Transcribe.
  3. Select Stop Recording.

Microsoft Teams meeting toolbar with the More actions menu open, showing Record and transcribe selected and Stop recording clicked to end the meeting recording.

  1. Select Leave.

Microsoft Teams meeting toolbar highlighting the red Leave button, which the user selects to exit.

 

 

View the Meeting Recap and Recording

  1. Select the Chat icon in the left-hand menu.

Microsoft Teams left‑hand navigation showing the Chat icon selected, where the user opens the meeting chat to view the meeting recap and recording.

  1. Navigate to and select your meeting in the Teams Chat panel.

Microsoft Teams Chat panel showing the meeting titled Canvas Introduction with the note Recording is ready, where the user selects.

  1. Select the video thumbnail.

Microsoft Teams meeting recap showing the recording details and a video thumbnail, where the user selects the thumbnail to play the recorded meeting.

  1. A new window will open.
  2. Select the Open in Stream icon in the upper right corner of the window. A new browser tab will open.

Microsoft Teams recording player showing the Open in Stream icon selected in the upper‑right corner, which opens the meeting recording in Stream in a new browser tab.

 

Notes:

  • Your video has a default expiration date – you will need to change this if you want to keep the video long-term.
  • Your video is stored in your OneDrive.
    • Select My Files.
    • Select Recordings.

Other resources:

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