Microsoft Teams: Meeting Recording and Transcription

Overview

The process of recording and creating a transcript of your meeting can be done before or during the meeting. Meeting Options, available when scheduling your meeting through your Teams calendar, allow you to record the meeting and automatically create a transcript; the recording begins as soon as the first person joins the meeting. If you prefer to choose when to begin recording, you can use the recording options in the meeting’s toolbar. If you prefer a written transcript of your meeting, you can select this option during your meeting.

Microsoft Teams meeting recordings automatically expire after 120 days. End users cannot extend or remove the expiration date. To prevent a recording from expiring, download it or move/copy it to another location outside of the default Recordings folder (for example, a SharePoint site or another Teams channel).

Before the Meeting

When creating the meeting, toggle on the “Record automatically” within the Meeting Options panel. In addition to a meeting recording, this will also automatically create a transcript of the meeting.

Microsoft Teams Meeting Options panel showing the Record automatically toggle turned on, enabling automatic meeting recording and transcript creation as participants join.

 

During the Meeting

If you do not set the meeting to be automatically recorded, you can begin the recording from the meeting toolbar.

  • Select the More Actions ellipsis (…) in the toolbar.

The More Actions icon within the Meeting Toolbar to be selected.

  • Select Record and Transcribe.
  • Select Start Recording. Starting the recording will also automatically begin the meeting transcription.

Microsoft Teams meeting toolbar with the More menu open, showing Record and transcribe selected and Start recording chosen to begin recording and transcription.

 

End of the Meeting

At the end of the meeting, Stop the Recording.

  • When your meeting is complete, select More Actions ellipsis (…) in the meeting toolbar.
  • Select Record and Transcribe.
  • Select Stop Recording.

Microsoft Teams meeting toolbar with the More actions menu open, showing Record and transcribe selected and Stop recording clicked to end the meeting recording.

  • Select Stop.

Confirmation asking to stop recording and transcription, with the Stop button selected to confirm.

 

Meeting Transcription

If you need a transcript of a meeting you will need to turn on the transcription feature on the meeting toolbar once your meeting has begun. If you record your meeting, meeting transcription will begin automatically.

  • Select the More Actions ellipsis (…) in the toolbar.

Microsoft Teams meeting toolbar highlighting the More actions (ellipsis) button that the user selects.

  • Select Record and Transcribe.
  • Select Start Transcription.

Microsoft Teams Record and transcribe menu showing Start transcription selected to begin live meeting transcription.

  • Select the Spoken Language.
  • Select Confirm.

Microsoft Teams dialog prompting the user to select the meeting’s spoken language for transcription, with Confirm selected to start transcription.

  • A Live Transcript pane will open on the right. If you prefer not to view this during the meeting, select the X in the upper right corner.

Microsoft Teams live Transcript pane open on the right side of the meeting window, showing transcription in progress and an X button in the upper‑right corner to close the transcript view.

 

Access the Meeting Transcript

You can download the meeting transcript as a .docx or .vtt file. The meeting transcript can be accessed from three locations:

  • The Channel Post or Chat (Location 1)
    • Select the ellipsis (...) to see your download options.

Microsoft Teams channel post showing a meeting Transcript item with the ellipsis menu open, where the user selects Download as .docx or Download as .vtt.

 

  • From within the Meeting Event on the Teams Calendar (Location 2)
    • Select and Open the Meeting Event.
    • Select Transcript or the additional tabs option (1).
    • Select Transcript (2).

Microsoft Teams calendar meeting details showing the More tabs (+) menu open, where the user selects Transcript to view or download the meeting transcript.

 

  • From the Meet App (Location 3 - hold meeting information from the last 30 days)

Microsoft Teams Meet app showing the Recent meetings list, where the user selects Transcript next to a past meeting to access the meeting transcript from the last 30 days.

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