File Storage: Options for Sharing and Storing Files at UT


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OneDrive | Google Drive | T-Storage


Our campus has agreements with Microsoft and Google that provide cloud file storage for all faculty, staff, and students.  There are three different university-approved file storage options.  Information about storing sensitive information is available in the OIT Knowledge Base.


OneDrive is available through your Office 365 account. You can store documents and photos online so they can be accessed from any Internet-connected computer and be shared with others. The OneDrive quota based on affiliation. Check your OneDrive storage and quota online. Deleted items go into the recycle bin, where they stay until they’re automatically removed 90 days later. During the 90-day period, you can restore items to their original location if you’ve accidentally deleted them.  Once a file has been removed from the recycle bin, it cannot be recovered.

Additional information about OneDrive, including the usage policy, is available on OIT’s Microsoft 365 page.

Google Drive

Google Drive on your Mac, PC, Android, or iOS device gives you a single place for up-to-date versions of your files from anywhere. Your Google Drive quota varies based on affiliation and is shared with Gmail and other Google apps. Check your Google storage and quota. Files removed from Google Drive will be in your Trash until you permanently delete the files or restore them.

Some things to know about Trash:

  • If you move a file out of your Google Drive folder on your computer, the same file on the web will be moved to Trash. Files in your Trash folder will be deleted after 30 days.
  • If you move a shared file to Trash, it will still be shared until you empty the Trash.  Files in your Trash folder will be deleted after 30 days.
  • If you empty the Trash, the file will be permanently deleted.  Files that have been permanently deleted can be restored for up to 25 days.

Additional information about Google Drive, including the usage policy,  is available on OIT’s Google Workspace page. Contact the OIT HelpDesk if you have questions about which option is best for you.


T-Storage provides a central location for users and departments to store files and is available to all Knoxville faculty, staff, and students. The quota for personal home areas is 1 GB and the quota for departmental shares is 200 GB/user.  Files are backed up and retained for up to 90 days.  Details for hourly, daily, and monthly back-ups are available on the OIT T-Storage website.

Additional information about T-Storage is available on the OIT T-Storage website.



Article ID: 118960
Thu 10/22/20 1:22 PM
Wed 11/22/23 9:59 AM
Google Drive
Microsoft OneDrive