Email: Create Email Signature

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Overview

You can create an email signature in Outlook and Gmail, then have it automatically added to all outgoing emails, or insert it manually into selected messages.

Instructions

New Outlook for Windows

  1. Open Outlook and select Settings. 
  2. Select Accounts > Signatures.
  3. To create a new signature:
    1. Select Add signature, then give it a distinct name.
    2. In the editing box below the new name, type your signature, then format it with the font, color, and styles to get the appearance you want.
    3. Use the checkboxes at the bottom to choose whether to apply the signature to new messages and to replies and forwards. Or leave them blank and add the signature you want when composing a message.
    4. Select Save when you're done.
  4. To change an existing email signature:
    1. Select the Edit signature button (pencil icon) next to the signature you want to change.
    2. Type your signature, then format it with the font, color, and styles to get the appearance you want.
    3. After making your changes, select Save.

These instructions are adapted from this Microsoft Help article. If these instructions do not match your version of Outlook, visit Microsoft's instructions for Outlook Classic.

Outlook for Mac

  1. Open Outlook on your Mac, then select Outlook in the upper-left corner of your screen. 
  2. Select Settings. 
  3. Select Signatures in the settings window. 
  4. To create a new signature:
    1. Select the plus sign "+" in the Signatures window. 
    2. Enter a name for the signature, then create your desired email signature in the text box. 
    3. Changes are automatically saved. 
  5. To edit a signature:
    1. Select the name of the signature you want to edit, then make your desired changes.
    2. Changes are automatically saved. 
  6. Under Set a default signature, you can select default signatures for new messages and for replies or forwards.

For more detailed instructions, visit this Microsoft Help article. 

Outlook on the Web

  1. Go to outlook.office.com and sign in with your UT email address and password. 
  2. Select the settings gear icon in the upper-right corner of the Outlook window. 
  3. In the Accounts tab, go to Signatures. 
  4. To create a new signature:
    1. Select + Add signature.
    2. Enter a name for the signature, then create your desired email signature in the text box, and select Save.
  5. To edit a signature:
    1. Click the pencil icon to the right of your signature, update your email signature in the text box, and select Save.
  6. On the Signatures tab, you can select default signatures for new messages and for replies or forwards.

For more detailed instructions, visit this Microsoft Help article. 

Gmail

  1. Go to gmail.com and sign in with your UT email address and password. 
  2. Click the settings gear icon in the upper right corner of the Gmail window. 
  3. Click See All Settings. 
  4. Under the General tab, scroll down to the Signature section. 
  5. Click Create New. 
  6. Enter a name for the signature and click Create. 
  7. Enter your desired email signature in the textbox that appears next to the signature name. 
  8. Under Signature Defaults, you can specify when you want signatures to be required. 

For more detailed instructions, visit this Gmail Help article. 

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