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About Google Storage
Google’s storage is shared between Gmail, Drive, Photos, and other Google apps.
New Google Drive Quotas
Google recently announced new tiered storage options for Google Workspace for Education, including Google Drive, Gmail, and Google Photos. The following quotas are in effect as of December 19, 2022.
- Faculty, Staff, and Graduate Students: 1 TB
- Undergraduate Students: 100 GB
- Other accounts: 100 GB
- Friends of the University, including many emeritus faculty, adjunct faculty, and county-paid Ag Extension employees
- Sponsored users
- Departmental NetID*
If you need more space than Google provides, consider using Microsoft 365 services. The standard quota for OneDrive for Business is 5 TB per account. For files shared among a group, up to 25 TB is available for a Microsoft Team.
*New departmental NetIDs are not eligible for Google services. OIT will work with any department utilizing these services to transition to alternate solutions.
Shared Drives
Google Shared Drives have a 100GB quota. If you need more space than Google provides, consider using Microsoft 365 services. The standard quota for OneDrive for Business for faculty, staff, and students is 5 TB per account; all other accounts receive a 100 GB quota. For files shared among a group, up to 25 TB is available for a Microsoft Team.
What happens when you go over storage limits
Personal Google Drives
When Google Drive users exceed their storage limits, their Google Workspace is impacted in the following ways:
- They can’t upload new files or images to Google Drive.
- They can’t create new files in collaborative content creation apps like Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard. Until they reduce storage usage, nobody can edit or copy their affected files or submit forms owned by the user.
- They can't back up any photos and videos to Google Photos.
- They can’t record new meetings in Google Meet.
- They can still sign into and access their Google Workspace for Education account, view and download their files, and send and receive emails.
Shared Drives
If a Shared Drive exceeds its storage limit, users can't add new files or edit existing files. To resolve:
- A Content manager or Manager of the shared drive can move or delete content from the shared drive.
- An admin can increase the storage limit that applies to the shared drive.
Visit Google's site for more information about how your Google storage works.
If you need more space than Google provides, consider using Microsoft 365 services. The standard quota for OneDrive for Business is 5 TB per account. For files shared among a group, up to 25 TB is available for a Microsoft Team.