Zoom: Canvas integration and Syncing Zoom Attendance to the Gradebook

Syncing attendance to the Canvas Gradebook

Instructors can choose to create the Zoom meeting within a Canvas course site. When the Zoom session is scheduled within the Canvas course, there's also a Zoom Report available that can sync attendance data back to the Canvas Gradebook.

Pre-requisites:

• The Zoom class session must be scheduled in the Canvas course site. 
• The instructor must enter data criteria for the attendance parameters.
• We recommend students log into their UT Zoom account and then attend the Zoom session in their Canvas course.

How to Configure the Attendance Data Parameters

1. In the course site, select the Zoom menu item. Be sure to schedule your meeting or series before attempting to configure the attendance data parameters.
2. On the Zoom class page within the course site, select the three dots on the far right and choose Attendance Report Setting.
3. Next, enter the attendance criteria and be sure to select Save. Instructors must enter data into the parameter fields and save the criteria.

Accessing and Submitting Attendance Data

Please allow 20-30 minutes to pass after the meeting is over before accessing data. Instructors will have an opportunity to review the report before posting it to the Gradebook. Please follow the steps below.

1. After the Zoom session is over, select the Previous Meeting tab in the Canvas course.
   • Note: If your meeting is not displayed, you will need to wait till the meeting populates.
2. Next to the desired meeting, select Report and then Attendance Grade Report tab.
3. The Attendance Report will be displayed including the following fields:
4. Name: Name of the student.
   • Email: Email address of the student that is listed in Canvas.
   • Join Time: The time the student joined the meeting.
   • Leave Time: The time when the student left the meeting.
   • Duration (Minutes): The amount of time, in minutes, the student joined the meeting.
   • Suggested Grade: The suggested grade is based on the settings set when configuring the Attendance Report for the course.
   • Final Grade: By default, this is the same value as the Suggested Grade, but can be modified at the instructor's discretion.
5. Once the grading is complete, choose Submit Grade.
6. When prompted with a confirmation, click Submit Grade to save the attendance scores to the Gradebook.
   • Note: If the Attendance Report has been modified after the report has been generated but not before it has been submitted, it will get regenerated based on the new report configuration.
7. Once the attendance grades have been submitted, the grades will be available in the Canvas Gradebook.