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Overview
This article describes the differences between OneDrive, SharePoint, and Teams document libraries; specifically accessing files that are saved within a Team.
Information
If you need to create files that you will share, OIT recommends using Microsoft Teams.
What are they:
OneDrive is a cloud storage you can use to share files with other people. You can also access files in MS Teams from OneDrive. At UT, you have access to a personal OneDrive space as well as being able to access a shared space.
SharePoint is a cloud storage you can use with multiple parties. If you wish to set up a website for shared files, you may want to look at using SharePoint for this.
Teams is a collaboration tool. It allows you to create shared files with others, connect apps, have meetings and calls, and much more. Files in Chats are saved to OneDrive and files saved in a Team are saved to SharePoint. Files in a Team can be accessed from Teams, SharePoint, or OneDrive.
Where to access files from?
Really, in most cases, it is up to you whether you use OneDrive, SharePoint, or Teams.
- Teams files in a Team - you can access Teams files from all three areas - OneDrive, SharePoint, or Teams.
- Teams files in a Chat - the easiest way to access these is from Teams. The files live in OneDrive but are a bit difficult to find.
LinkedIn Learning Video
This video from LinkedIn Learning gives a quick overview of the historical difference between OneDrive, SharePoint, and Teams. But know that you CAN access MS Teams files from OneDrive in addition to accessing them from SharePoint. The video mentions only using the personal OneDrive space, but at UT, we have a shared space as well.
LinkedIn Learning: Understand the differences between OneDrive, Teams, and SharePoint document libraries
Resource Article from Microsoft Discussing OneDrive and SharePoint