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Note: The time it takes to create a Google Takeout archive depends on the number and size of the files you requested and the type of data. It can range from several minutes to several days. If your data is large enough to take more than one day to process, Google Takeout may not work to export your data. You will need to export your data through other means.
Overview
Google Takeout exports Google account data to a .zip file that can be saved and imported into another account. This essentially creates a downloadable archive file containing all the user's data stored in their Google account. This export is not necessarily for transferring data to an external Google account. For those looking to export their Google data for transferring University of Tennessee Gmail and Google Drive data to a personal Gmail account, please visit this article: Gmail: Transfer UT Gmail and Google Drive to a Personal Gmail Account
NOTE: If you receive the error "Transfer Your Content is only available to authorized G Suite for Education Accounts. Please contact your administrator, or sign in with another Google Account", you are likely signed in to multiple Gmail accounts. To fix this, you may need to sign out of your non-UTK accounts, use an incognito browser window, or use a different browser to use Google Takeout.
Instructions
- Go to takeout.google.com and sign in to your UTK Gmail account.
- After you have signed in, click Deselect All.
- Go through the list and check the box next to each option you would like to save.
- Click Next Step after you have checked the boxes for the data you want to save.
- Choose the destination you want the zip file saved to.
- You can choose to send a download link via email, or you can save it to a personal Google Drive, Dropbox, OneDrive, or Box account.
- NOTE: The OneDrive option will not transfer the files to a UTK OneDrive, only a personal OneDrive.
- NOTE: If you choose to receive a download link, you will have one week to save the file.
- Choose the export frequency.
- We recommend the Export Once option.
- Choose .zip for the file type.
- Choose the file size.
- We recommend at least 10GB.
- Click Create Export.
- The export can take a few minutes to several hours to finish depending on the amount of data being saved.
- You will receive an email notifying you when the export is finished.
- If you have chosen to receive a download link via email, open the email with the subject "Your Google data is ready to download" and click Download your files.
- A browser will open to a Google sign-in page. Click Continue and sign in with your UT email and password.
- The .zip file will automatically download after you sign in. Click on the download in the lower-left corner of your screen and save the file to your desired location.