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File Sharing
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Permissions
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- Roles: Owner, Members, Visitors
- Permission Types:
- Anyone with the link
- People within the Organization
- People with existing access
- Specific people
- File Editing Levels: Edit, Review (suggest changes), View Only
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- Roles: Owner, Manager, Content Manager, Contributor, Commenter, Viewer
- Permission Types:
- Restricted (Only people with access can open link)
- People within the Organization
- Anyone with the link
- File Editing Levels: Edit, Comment, View & Comment, View Only
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Collaboration
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- Between all MS apps. 365 applications are industry standards for document creation. However, uploading a 365 document to Google Docs may cause formatting issues.
- Simultaneous edits should be limited to 15 people at one time. If more than 15 people try to edit simultaneously, they will receive an error message until a space opens.
- Microsoft Teams: a collaboration hub. Please find additional information below.
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- Between all Google Workspace (formerly G Suite) apps.
- Google Workspace apps can open Microsoft Office documents and collaborate on them. It does not format Microsoft 365 documents well unless the document is downloaded and converted to Microsoft 365 format first.
- Sharing options vary by group size: 100 people with View, Edit, or Comment permissions work simultaneously on Google Docs and Sheets.
- No stand-alone application like MS Teams. Collaboration hub functions are available via the GMail interface.
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Video/Audio Conferencing & Chat
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- Higher number of participants at meetings
- Built-in to Microsoft Teams
- Chat
- Video Calling, Meeting, and Conferencing
- Allows 1,000 active participants and 20,000 view-only attendees
- 1-to-1 chat with attendees within conferencing call
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- Google Meet-video conferencing:
- 500 participants in a call
- No chat within a conference
- Google Chat instant messaging
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Cloud Storage
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Cost
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- Included with University of Tennessee subscription to Microsoft 365
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- Most features are included
- May cost for extra storage space or departmental domain site (OIT provides virtual server space for faculty, staff, and students — at no additional charge)
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Applications
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- Word, Excel, PowerPoint, Outlook, etc.
- Over 80 different applications
- Desktop and Cloud versions; with slight differences
- Better for editing complex Excel and Word documents.
- The default tools for businesses worldwide.
- More feature rich and more powerful.
- Most faculty and staff can download 365 desktop applications on five personal computers and devices.
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- Gmail, Google Drive, Meet, Chat, Jamboard, Calendar, Keep, Forms, Sites, Docs, and Sheets
- Google applications are limited in their ability to produce and edit complex documents.
- Because Google is cloud-based, there is nothing to install on the local computer; it can be simpler to use.
- Workspace apps look and function the same on PC or Mac because they are cloud-based.
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Platforms
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- Desktop, Mobile, Online - connects to all Microsoft 365 applications desktop and cloud
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- Online - cloud/browser based. No desktop versions
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Calendar Sync / Sharing
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- Yes – Outlook desktop and online
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Note-Taking
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- OneNote is an expanded version of Keep that includes web clipper, text, sketch, pictures, note-taking, password protection, collaboration tools, and more.
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- Google Keep is a note-taking app that includes texts, voice, images, checklists, drawing (can be used as a collaboration whiteboard tool), and reminders
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Security
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- Encryption protection of all files on OneDrive
- Email security filtering out malicious domains, attachments, and URLs
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- Spam filtering, malicious URL, and attachment scanning
- Email encryption
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HIPPA Approved
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FERPA Approved
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